Complete Invoice Guide

Learn how to create professional GST-compliant invoices using invoice.myquot.com's free generator

Table of Contents

1. What is an Invoice?

An invoice is a commercial document issued by a seller to a buyer, detailing products or services provided and the amount due for payment. In India, invoices serve as:

  • Legal records of transactions
  • Tax documents for GST compliance
  • Payment requests to clients/customers
  • Accounting records for bookkeeping

Pro Tip:

Always issue invoices for business transactions, even for small amounts. This maintains proper records and helps during tax filings.

2. Legal Requirements for Invoices in India

For GST-registered businesses in India, invoices must include:

Element Required For Details
Invoice Number All invoices Unique sequential number
Date of Issue All invoices Transaction date
GSTIN of Supplier GST-registered 15-digit GST number
Customer GSTIN B2B transactions If customer is registered
HSN/SAC Code GST invoices For goods/services
Tax Breakdown GST invoices CGST/SGST or IGST

invoice.myquot.com automatically includes all required fields for GST-compliant invoices.

3. Getting Started with invoice.myquot.com

Access the Invoice Generator

Visit invoice.myquot.com and click on "Create Invoice" to begin. No registration or login required.

Set Basic Invoice Details

  • Invoice Number: Create a unique ID (e.g., INV-001)
  • Date: Defaults to current date (editable)
  • Currency: Select from 7 options (INR default)
  • Payment Terms: Set due date (Net 7/15/30 days)
Invoice settings

4. Adding Your Business Details

Complete Your Business Information

Fill in all fields under "Your Business" section:

  • Business Name: Your registered/legal name
  • Full Address: Including state (for GST)
  • GSTIN: 15-digit GST identification number
  • Contact Information: Phone and email

Note:

Your business details will auto-save for future invoices after first use.

Upload Your Logo (Optional)

Click "Upload Logo" to add your brand identity:

  • Supported formats: JPG, PNG, SVG
  • Max file size: 1MB
  • Optimal dimensions: 150px × 50px

5. Adding Customer Information

Complete Customer Details

Fill in all fields under "Customer" section:

  • Customer Name: Legal name of buyer
  • Billing Address: Where to send invoice
  • GSTIN: Required for B2B transactions

Select Place of Supply

This determines GST calculation:

  • Within State: CGST + SGST applies
  • Outside State: IGST applies
Customer details

6. Listing Items/Services

Add Line Items

For each product/service:

  1. Enter Item Name (e.g., "Website Design")
  2. Add HSN/SAC Code (find codes here)
  3. Set Quantity
  4. Enter Rate (per unit price)
  5. Add Discount % (if applicable)
  6. Select GST Rate (5%, 12%, 18%, 28%)
  7. Click + Add Item

Example:

For a ₹10,000 website design service with 18% GST and 10% discount:

  • Quantity: 1
  • Rate: ₹10,000
  • Discount: 10%
  • GST: 18%
  • Final Amount: ₹10,620 (₹9,000 + ₹1,620 GST)

7. Understanding GST Calculations

invoice.myquot.com automatically calculates:

Within State

CGST + SGST

(Equal halves of total GST rate)

18% GST = 9% CGST + 9% SGST

Outside State

IGST

(Single integrated tax)

18% GST = 18% IGST

Tax Breakdown

See detailed calculations:

  • Subtotal before tax
  • Tax amount
  • Grand total

8. Setting Up Payment Options

Choose Payment Method

Select how clients can pay you:

  • Bank Transfer: Add account details
  • UPI: Enter your UPI ID
  • Cash: No additional details needed
Payment options

9. Adding Notes & Terms

Customize Invoice Footer

Add important information:

  • Notes: Payment instructions, thank you message
  • Terms: Late fees, return policy, etc.

Example Notes:

"Payment due within 15 days. Late payments subject to 2% monthly interest."

10. Saving & Sharing Invoices

Preview Invoice

Check final appearance before saving

Download PDF

Save professionally formatted invoice

Print Invoice

Get physical copy for records

Save for Later

Your invoices auto-save in your browser. You can also manually save:

Saved invoices

11. Invoice Best Practices

Professional Invoicing Tips

  • Use Consistent Numbering

    INV-001, INV-002, etc. Helps with accounting and tax filing.

  • Include Complete Details

    Both your and customer's GSTIN, HSN codes, and proper addresses.

  • Set Clear Payment Terms

    Specify due date, late fees, and accepted payment methods.

  • Save Digital Copies

    Store invoices for at least 6 years as per Indian tax laws.

  • Send Promptly

    Issue invoices immediately after delivering goods/services.

12. Frequently Asked Questions

Yes! invoice.myquot.com is completely free with no hidden charges. You can create unlimited invoices without any restrictions.

No registration required. You can start creating invoices immediately. Your data is saved in your browser (not on our servers) unless you choose to download or print.

HSN (for goods) and SAC (for services) codes are standardized classification codes. You can find the complete list on the GST portal or consult your accountant.

Yes! Simply select the appropriate currency (USD, EUR, etc.) and set the place of supply as "Outside State" which will apply IGST. Note that export invoices may have additional requirements.

Invoices are saved in your browser's local storage until you clear it. For permanent records, we recommend downloading PDF copies and saving them to your computer or cloud storage.

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